Digital Rights Management with FileProtect
What is Digital Rights Management?
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FileProtect: DRM Software by CapLinked
FileProtect is CapLinked’s proprietary DRM software tool for controlling access to your most important documents. You can grant and then rescind access to anyone at any time, even after documents have been downloaded.
To use FileProtect, upload a document, or a series of documents, to your CapLinked workspace and then select the group you want to have access. Then, simply click “Enable DRM”. All downloaded files will be automatically restricted from being copied, edited, or printed. There’s also an option to set a date for access to the documents to automatically expire.
You’ll also notice there is a Revoke Access to DRM Files button. This can be used at any time. For example, if you’re working on a business deal and the group you’re working with is no longer interested, you can revoke their access immediately.
To evaluate FileProtect for your own organization’s due diligence needs, log in now for a free trial.
During the free trial, you will receive FileProtect together with:
- 1 workspace
- 500 MB of storage (about 500 files or 5,000 pages)
- 2 Admin accounts
- Enterprise-grade file encryption
- Custom dynamic watermarking
Digital Rights Management Software
Complete Access Control
You decide who sees what documents and when, even those that need to be downloaded or printed. Sharing information outside your company has never been easier—or safer.
No Plugins. No Updates. Ever.
Unlike other document sharing platforms, CapLinked’s digital rights management technology requires zero plugins to view PDFs and Microsoft Office files in-browser. No need to slow down your deals with frequent plugin updates or software installations. Zero plugins also means a more secure connection. You never have to worry about plugins being compromised. With FileProtect DRM technology, it all just works!
DRM Software with Comprehensive Activity Tracking
Custom Integrations
Sign up today and get:
- Unlimited access to CapLinked for 14 days
- Dedicated workspace for your team to share and collaborate
- Advanced admin controls for additional document security
How Does DRM Software Work?
DRM provides two types of protection to business files, which always go hand-in-hand: copy protection and permission management.
Copy Protection
Copy protection ensures that unauthorized users cannot make copies of a file or its contents. If a user is given access to a document, DRM can prevent them from copying the file itself, or from copying portions of the file and then pasting them elsewhere, or even printing the file.
This is normally achieved with encryption. The contents of the file are scrambled so that only the software authorized to open the file can access the contents. As an example, you may be authorized to view a document on a server through your web browser, but if you try to download the document, your computer doesn’t know how to access the scrambled data it contains, so the download fails.
DRM can restrict copying and printing features within the document. If you try to highlight a paragraph in that PDF, the DRM software prevents you from using the copy command.
Digital watermarks, in addition to DRM, can provide additional document protection. With a digital watermark appearing on each page, even attempting to take a screenshot of a page becomes very risky, as the watermark includes both your email and IP addresses.
Over 250,000 professionals from 75+ countries and nearly half of the Fortune 1000 companies use CapLinked.
Permission Management
- Establishing a copyright for a piece of content, whether that be a piece of media or a financial document
- Managing the distribution of that piece of content by determining which ways it can be shared. Can it be copy-and-pasted? Can it be emailed? Can it be viewed on multiple devices?
- Controlling what the user can do with it once it’s been distributed.
DRM Functional Architecture
When you put all of the features and tools in a DRM software together, you get three main phases in a DRM’s lifecycle, beginning with the document creation to the deletion of that document.
For most businesses, documents are ever-changing, requiring modifications to the content and to permissions granted to users. Consequently, the DRM software you choose needs to give you the ability to make changes whenever needed, as well as to track multiple versions of the same document.
- Document creation: DRM permissions and restrictions are applied to a new document when it is saved, and digital rights are validated and approved by the owner.
- Document distribution and maintenance: Access to the file is given to the relevant people, with restrictions on how it can be shared. The DRM, for example, may prohibit copying and pasting the document, emailing it, or viewing it from multiple devices.
- Document usage: The DRM enforces the rights associated with the file, limiting access to viewing the file and modifying it. When access is terminated, the user can no longer open the document.
- For a company that is creating files for public consumption, these three phases can remain static. After all, if someone buys a song or rents a movie, once the purchase is completed, the transaction doesn’t need to be revisited by either party. That’s hardly true for companies sharing financial documents with an accounting firm, or an investment bank managing a merger.
Use Cases of a DRM Software
You most likely encountered DRM the first time you bought and downloaded a song, a movie or an e-book. In these cases, the DRM is designed to ensure that no one accesses the media unless they have paid for it. Movie rentals take this a step further by limiting the period of time, or the number of times, you have access to the file once it’s been downloaded. In the entertainment industry, the purpose of DRM-protected files usually boils down to preventing piracy.
Most businesses don’t rent movies or sell e-books. However, this is just the tip of the iceberg in terms of the types of files that are DRM-protected today. Any document that needs to be shared securely can be a good candidate for DRM.
There are many reasons why a company would want to use DRM software to protect files: for example, they can prevent a sensitive email from being copied or forwarded; a movie studio can put DRM on their Blu-Rays to prevent them from being copied; a publisher can use DRM to stop copying or printing of an e-book.
Digital Rights Management (DRM) isn’t new. It’s been in place since the days of floppy disks, though it has evolved significantly since then. While DRM is now standard in the entertainment and publishing worlds, this is by no means the limit of DRM’s utility. Any person or any company has the ability, and the right, to protect information they own with DRM. All you need is the DRM software.
In business, it’s the nature of the information in the file that determines if DRM should be used, not the number of people accessing it. Just a few examples include the following:
- Medical records
- Financial reports
- Budget proposals
- Lease details
- Court documents
- Confidentiality agreements
- Audit reports
- Computer log files
- Strategic plans
- R&D schematics
- Merger and acquisition documents
- Custom dynamic watermarking
Virtual Data Room Pricing Made Simple
Start your free-trial today. No credit card or long-term commitment required.
Team Plan Save $150
Our starter virtual data room plan grants teams access to the secure document sharing and advanced security features they need.
- 5GB of Protected Data
- 1 Workspace
- 10 Administrators
- Unlimited Guest Users
- Custom Watermarking
- Digital Rights Management
- No long-term contracts
$149
($299/month after the 1st month)Enterprise
Our enterprise plan is ideal for companies that conduct due diligence and close deals as part of their core business functions. Enterprise clients receive exclusive access to Concierge Services.
- Unlimited Protected Data
- Priority Email & Phone Support
- API access integration
- SAML-based Single Sign-On (SSO)
- Access Whitelisting by IP
- Real Time Virus Scanning
- Personalized on-boarding
- Full service setup
- 99.9 Uptime SLA
Contact us at (888) 799-6849 for your fully customized virtual data room solution
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