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Virtual Data Room Benefits

Discover how CapLinked streamlines document sharing for any sized project or deal.

Secure document sharing continues to be a priority for a growing number of organizations. The best method depends primarily on the information contained in the documents, who you are sharing them with and for how long they need to access them.

Confidently share and manage your most sensitive files and documents using the industry’s leading solution.
Review financial records and other sensitive documents for M&A due diligence in a secure environment.
CapLinked empowers enterprises to retain control of their assets wherever they go, including beyond the company’s security perimeter.

CapLinked consolidates secure document storage and sharing, messages related to the documents, and a complete audit trail into one intuitive platform. And with tools such as watermarking, print-blocking, download prevention, non-disclosure agreements, and proprietary digital rights management, CapLinked helps you navigate financial due diligence processes and collaborate in investor data rooms without adding substantial costs.

Say goodbye to physical data rooms and unsecured file transfers. CapLinked provides a modern, intuitive FTP Alternative that securely stores your most sensitive documents. Setup is quick and easy, and our user-friendly interface means you can focus on your deal, not navigating outdated technology.

Project Management

Designed for seamless business project management, CapLinked tracks documents for investors, shareholders, board members, consultants, auditors, and employees to reduce stress associated with complicated projects.

CapLinked is the industry-leading platform for posting documents, sharing them with collaborators, and communicating accordingly while conducting due diligence, a full audit trail, and a list of people with access to sensitive documents are all crucial aspects to cleanly running a business.

Leverage CapLinked workspaces as a modern, intuitive, and most importantly, secure virtual data room. With no plugins, you’re free to use any computer, browser or mobile device. That means less time worrying about your virtual data room, and more time closing deals.
CapLinked data rooms can help streamline your restructuring workflows. Manage a foreclosure or bankruptcy or sell assets efficiently with DRM, access controls, activity monitoring, and easy performance of due diligence. CapLinked can bring the process to the finish line.

CapLinked tracks activity on all required documents, such as download history, who’s viewed what and when, and comments for investors, shareholders, board members, consultants, auditors, and employees to help you maintain a comprehensive audit trial.

CapLinked provides a central location for reviewing due diligence documents, informing potential buyers about the asset, and making those documents available to appropriate parties. With CapLinked, prospective buyers, legal counsel, and colleagues do not need to download separate software to get involved with the asset sale.
While sharing due diligence materials is at the heart of mergers and acquisitions, utilizing workflow tools is key to making sure the right people see the right documents at the right time. Keeping these files secure, organized, and easily accessible to the appropriate parties throughout the M&A process will ensure that you keep the deal moving forward.

The life sciences, biotech, and pharmaceutical industries need secure technology for due diligence, licensing, fundraising, IPOs, and more.

What is in a Good Data Room?

Virtual data room software handles a wide variety of sensitive data. Good data rooms allow your business to protect confidential documents from unauthorized access and share them easily with collaborators. Consider the following data room best practices:

Strong baseline security measures

The primary use of a virtual data room solution is secure file sharing. Rather than opt for simple file sharing software such as Google Drive, choose data room software with standard enterprise-level security features. These include encryption for data in motion and at rest, watermarking and expiration dates, multi factor authentication, and more. 

A data room is only as strong as the security measures that keep its contents safe. That’s why CapLinked adheres to the highest standards for privacy and security, with data hosted on Amazon Web Services (AWS) and complying with international Service Organization Controls (SOC) standards for the storage of financial documents. When it comes to the security of your information and the privacy of your business, we run a tight ship—supporting compliance and mitigating risk.  

Intuitive design

One of the top virtual data room benefits is ease of file sharing.  Good virtual data room examples have simple and clear dashboards, automated folder creation and sorting, network-wide virus scanning, and other smart designs and features. These cut down on repeated tasks and save time for your team members. 

Specific access controls 

When you’re sharing confidential information, it’s important to limit access exactly how you want. Rather than allow company-wide viewing, a smart virtual data room allows you to customize user permissions for each document or folder. 

Choose a better virtual data room​

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