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Home > Use Cases > Biotech

Medical Documentation Security & Data Rooms for Healthcare

The life sciences, biotech, and pharmaceutical industries need secure technology for due diligence, licensing, fundraising, IPOs, and more. Lives are at stake in these fields. Delays in funding or approvals prevent treatments and therapies from arriving on the market when needed. 

Fields related to the healthcare industry must adhere to extensive security regulations. Without a safe and secure way to transmit documents, the due diligence process can fall apart. Companies face fines. More significantly, lives could be lost if cutting-edge treatments don’t make it to market. 

Caplinked virtual data room

Patents and Intellectual Property

CapLinked is a secure environment where brokers, patent lawyers, and intellectual property owners can store and share information. Our legal records management is compatible with wide-ranging businesses and can also be tailored for law firms and legal practices of all types. CapLinked’s legal practice management allows partners, stakeholders, and other collaborators to share and view sensitive IP with customized permission levels and user activity tracking. 

Whether you’re seeking a document management software for law firms or businesses, our secure system makes it easy to control who can view, download, or upload specific files. CapLinked also offers Digital Rights Management (DRM) so you can revoke access to documents even after they’ve been downloaded.

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Why Use Legal Document Management Software?

As your company grows, legal document management becomes increasingly complicated. To adhere with current legal standards, your business may have hundreds of paper documents and digital documents, including:

  • Incorporation documents 
  • Federal tax IDs
  • Patents and copyrights
  • DBA

Legal document management software benefits various company departments, from your specialized legal team to your overall strategists. Consider the following uses:

Why use CapLinked for legal compliance?

The Right Plan for Your Business

CapLinked has you covered, whether conducting due diligence and closing deals are a part of your business’s core initiatives, or you just need a data room for a one-off project.


Our enterprise plan is ideal for companies that conduct due diligence and close deals as part of their core business functions. Enterprise clients receive exclusive access to Concierge Services.

Contact us at (888) 799-6849 for your fully customized virtual data room solution


Our starter virtual data room plan grants teams access to the secure document sharing and advanced security features they need.


($299/month after the 1st month)

Frequently Asked Questions

Without using a secure virtual data room, data can be breached through unwanted external sources and password sharing.

While there are endless ways to share files online, the most secure way to transfer confidential information is through a virtual data room (VDR) that protects and encrypts your data end-to-end. Caplinked provides a secure platform to conduct and share information with ease.

You need to evaluate each online file sharing platform based on several essential factors, from the control capabilities, compliance and industry standards, to customer service. Please read the 7 features each document security system should have.

No, those online sharing platforms don’t provide enough security for your due diligence. In 2016, file hosting site Dropbox was hacked. Millions of people had their login credentials exposed, which prompted the company to reset all passwords going back four years. Learn more which secure file sharing platform you should use here.

A transaction room allows all parties to sign documents easily. However, it may not be a secure file sharing platform. In some situations, such as due diligence before an M&A deal, may require a higher level of security that a virtual data room provides. Know the difference between a transaction room and VDR before sharing any file online.

The due diligence process before a merger and acquisition deal will work on highly confidential documents like financial statements, assets, employees data and payroll. In addition to that, there are several parties working on the report. CapLinked makes it easier to compile your due diligence report by enabling your staff to track changes in files, manage file permissions, and even revoke access after download.

You can secure your Word Documents by making them Read-Only and/or encrypt them with a password. However, if you are working on highly sensitive materials, individual document protection is not enough.

You should encrypt your business documents, especially if they contain confidential information and will be shared with multiple people. The level of encryption may vary depending on your business needs. Learn more about types of encryption here.

CapLinked provides a secure document sharing platform for all types of business. It enables different parties to share data and communicate without the risk of any information breach.

User access can by monitored, adjusted, and/or removed at anytime by administrators to the dataroom via the Permissions module on the CapLinked browser.

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