Digital rights management (DRM) is the ability to monitor and restrict activities around a document once it has been downloaded from a secure server. If someone downloads a document and you need to know what they’re doing with it on their computer (and the ability to revoke access remotely), you need DRM.
Can I use DRM on CapLinked?
Yes. To enable DRM on CapLinked, contact your dedicated support representative and they will set you up. DRM can be applied to specific groups in the permissions settings, and when users in that group download their files, DRM will be enabled.
Why is CapLinked’s DRM so great?
With CapLinked, you don’t need install any software to use DRM features. That’s right, no third-party software. You simply need to log in to CapLinked (which runs in your browser) and open a document with Microsoft Office or Adobe Reader, on either PC or Mac. Other cloud document storage and sharing platforms require you to download and maintain third party software like EMC and FileOpen.
CapLinked also has activity tracker tools that can help you monitor people looking at DRM protected documents. The activity tracker will keep a record of the interactions users have had with particular documents, which can serve as an audit trail for your deal. Learn more about the activity tracker on the CapLinked product tour.
In addition to activity tracking features, CapLinked also offers watermarking, which is another great way to ensure security with your documents. Read more in the watermarking blogpost.
What are the advantages of using DRM?
Using DRM on CapLinked is great for maintaining security. Specifically, it is useful for revoking access to documents which have already been downloaded. What if someone downloads a document and you later decide that you don’t want them looking at it? If you have DRM enabled, you can revoke access to that document at anytime either manually or by setting an expiration date for that particular group’s access.
How do I use DRM on CapLinked?
To enable DRM for a permissions group, navigate to the permissions group and check the box “Download with DRM”. When someone downloads from the workspace, they will now have to submit their CapLinked credentials in order to open the document on their computer. If there are multiple DRM files on his/her computer, the user will only have to submit credentials once. You can also decide if you’d like to restrict actions on documents, such as editing and printing.