Enterprise Data Protection & Security
ISO 27001 Certified
AICPA SOC 2 Certified
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World-class data encryption
- Secure Connection: All data on CapLinked, whether inbound, outbound, or at-rest, is connected using HTTPS.
- 256-bit Advanced Encryption Standard: CapLinked encrypts your sensitive information at rest—both structured data and unstructured data—using the strongest block ciphers available and the industry standard.
- Premium-Grade TLS Protocol: Your data is encrypted in transit via SSL/TLS-encrypted endpoints using the most up to date TLS v1.2 cipher suites.
EU-US Privacy Shield Certified
CapLinked is certified and complies with the EU-U.S. Privacy Shield Program (“Privacy Shield”) framework, a data protection act whose principles set forth by the US Department of Commerce and the European Commission regard the collection, use, and retention of data from EU member states.
HIPAA Compliant
PCI SAQ-D Compliant
FISMA Compliant
Security Features and Highlights
Secure Connection
Secure Storage and Hosting
- No plug-ins: CapLinked requires no software plug-ins or updates, such as Adobe Flash, Silverlight, .NET, and Java.
- SOC2 Type II certified: CapLinked is SOC2 Type II certified under SSAE18 (formerly SSAE16) and all data is hosted and managed by Amazon Web Services (AWS) via their secure data centers. CapLinked is also PCI SAQ-D compliant and a Cloud Security Alliance member.
- Multi-layer Security Firewalls: CapLinked data is stored behind network segmented firewalls at every point of transit to prevent, protect, and detect external threats.
- Hosted via Amazon Web Services: Secure data centers protect your information both digitally and physically with industry-leading reliability. Amazon Web Service accreditations include ISO 27001, SOC2/SSAE 18/ISAE 3402 (Previously SAS70 Type II), PCI SAQ-D, FISMA Moderate, and Sarbanes-Oxley (SOX).
- Real-Time Virus Protection: CapLinked’s built-in real-time scanning engine protects your users from trojans, viruses, malware & other malicious threats.
- Amazon OpsWorks: Amazon OpsWorks provides enhanced reliability and security with daily backups, malware mitigation, Safe Harbor certification, and 99.9% uptime.
Controlled
Access
Permission Control
Administrators decide who has access control for each folder and set whether they can view, upload or download specific files.
File Access
Files are private by default and access can be revoked at any time.
Privacy Control
All search engine and web crawlers are blocked from private data.
Comprehensive Activity Tracking
Monitoring
Know when someone views your workspace, views/downloads a file, and more.
Audit Trail
CapLinked archives a complete history of every event that has occurred in each Workspace.
Additional Features
Watermarking
Enable a watermark on viewed/downloaded documents that includes time, date, user email, and IP address.
Digital Rights Management
CapLinked’s proprietary digital rights management feature, FileProtect, allows users to revoke access to downloaded documents.
What is Enterprise Data Protection?
Enterprise data protection is the practice of securing your business’s proprietary information so that it cannot be accessed by unauthorized users.
On a holistic level, examples enterprise data security tasks include:
- Streamlining data management, organization, and storage with a single enterprise data protection software
- Mapping out a comprehensive cyber security strategy to prevent data loss as your business scales up
- Adopting cloud-based object storage for a centralized data repository
A data protection officer may also handle the following smaller, though crucial, tasks:
- Testing for unexpected circumstances such as a data breach
- Ensuring existing security controls are up to date
- Explaining company security protocols on personal information, sensitive data, and app or plug-in usage.
Which Factors Impact Data Security?
Creating a company-wide data protection strategy is key. Proper organization helps you implement standard security measures efficiently and update data privacy measures quickly.
A strong enterprise security platform also comes with advanced system-wide technologies to keep your information secure despite the actions of individual teams or employees. For example, data masking software can be used to hide the real values of sensitive data.
To strengthen daily data security, educate your employees on proven security protocols such as multi factor authentication and specific corporate data organization methods.
Virtual Data Room Pricing Made Simple
Start your free-trial today. No credit card or long-term commitment required.
Team Plan Save $150
Our starter virtual data room plan grants teams access to the secure document sharing and advanced security features they need.
- 5GB of Protected Data
- 1 Workspace
- 10 Administrators
- Unlimited Guest Users
- Custom Watermarking
- Digital Rights Management
- No long-term contracts
$149
($299/month after the 1st month)Enterprise
Our enterprise data security plan is ideal for companies that conduct due diligence and close deals as part of their core business functions. Enterprise clients receive exclusive access to Concierge Services.
- Unlimited Protected Data
- Priority Email & Phone Support
- API access integration
- SAML-based Single Sign-On (SSO)
- Access Whitelisting by IP
- Real Time Virus Scanning
- Personalized on-boarding
- Full service setup
- 99.9 Uptime SLA
Contact us at (888) 799-6849 for your fully customized virtual data room solution
Frequently Asked Questions
A virtual data room is a secure document sharing platform that hosts data and allows for collaboration on documents. It is commonly used to facilitate due diligence during the M&A process.
A virtual data room provides higher security measures than simple document sharing platforms. The common online sharing platforms, like Dropbox and Google Drive, do not provide security level like Caplinked VDR does. Without using a secure virtual data room, data can be breached through unwanted external sources and password sharing.
No, a VDR has a higher security standard compared to a transaction room. Although a transaction room can be sufficient for simple business needs, it doesn’t meet the requirement for bank-level security and encryption. A cloud-based VDR like Caplinked also provides project management and collaboration features which a transaction room can’t fulfill. Understanding the difference between a VDR and a transaction room can help you decide on what you should use.
A virtual data room can be used for any industry that requires a secure platform to share and collaborate on documents. It is essential for M&A deals, as a virtual data room allows a secure and easy space to control access for different levels of users, file collaboration, and document editing.
