VDR Solution Leads to Easy Communication with Corporate Board


In this case study we’ll explore how a publicly-traded life sciences company used CapLinked’s virtual data room (VDR) software to safely communicate with their corporate board. With a market cap in the hundreds of millions of dollars, they’re one of the fastest growing genetic information companies.


The company has assembled an impressive team of experts in genetics, bioinformatics, engineering, technology, and many other disciplines. Every report is reviewed by their team of PhD scientists, medical geneticist lab directors, and genetic counselors.


Their objective is to bring genetic information into mainstream medical practice to improve the quality of healthcare, and enable physicians and medical professionals with more advanced and specialized treatments.


The Challenge: Finding Security with Shareability

Finding Security with CapLinked

An important role of any company is their Board of Directors. The Directors are put into place to make decisions that are in the best interest for the company and their shareholders. The information provided to Directors is of extreme importance and its confidentiality is vital.


“M&A leaks can be devastating for both parties, and result in millions in losses. When you’re a large company you don’t have the benefit of walking down the aisle and sharing documents with someone right there in the office. We needed a way to securely share updated documents with stakeholders.” – Senior Manager at Life Sciences company


Our client was in need of a service where they could share their presentation slides with external Directors quickly and securely. Their concern was being able to provide the presentation decks in a timely manner and in one easy to use location for their Directors. With M&A leak rates as high as 15.5% in some sectors, security was also a huge factor.


CapLinked’s Solution

CapLinked's VDR Solution

The company chose CapLinked’s virtual data room because they needed a solution for sharing confidential data and managing their M&A deal. With the CapLinked Enterprise plan, they received a complete live training session as well as customized branding on their account. The CapLinked team also consulted on best practices to ensure their files would be secure and accessible to the right parties.


The administrator of their CapLinked account appreciates the ease in adding files to a secure portal location. With CapLinked’s digital rights management technology, they could rest easy knowing file access could be revoked even after a file was downloaded.


The client’s adoption of the CapLinked platform has made their workflow of sharing confidential documents and information with their external Directors more efficient and centralized. Knowing the documents being shared are up to date helped them save time by cutting back on email communications.


“We wanted something secure, but we also wanted something our many Directors could easily use. So many options out there were incredibly complicated or lacked security. CapLinked offered the best of both worlds. Their support team even spoke with us on the phone outside of regular business hours, answering any questions we had.” Senior Manager

Your Virtual Data Room Solution


CapLinked’s technology has helped companies big and small with their virtual data room needs. Unlike many of the competing virtual data room providers, we offer fair pricing without sacrificing any of the features you need the most: security, functionality, and dedicated customer support.

Whether you’re a startup or Fortune 500 company, you can find the scaleable, safe, affordable virtual data room you need to help your company grow and succeed. Start a free trial for 14 days and see for yourself how our technology can help your business.